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Data Integration automate flows

We use vtenext as a central hub to integrate eCommerce, CMS, ERP, and all company systems. Zero silos, synchronized data, automatic workflows.

25 years
System Integration
vtenext
Partner since 2008
+100
Integrations
Zero
Vendor lock-in

The problem of data silos is universal in B2B companies. Orders arriving on eCommerce that must be manually re-entered into the ERP. Customers registered in the CRM that don’t exist in the billing management system. Every error costs time, money and customer trust.

Our response is to use vtenext as a central integration hub. This is not a random choice: vtenext is the only open source CRM/BPM with enterprise data orchestration capabilities.

We use n8n as our workflow automation platform – the only no-code tool we approve for its flexibility and self-managed hosting capability.

USE CASE

Multi-Channel Retail

12 physical stores + Shopify Plus eCommerce. Critical problem: inventory never aligned. Customers ordering online out-of-stock products, stock blocked for unfulfilled web orders.

Solution: vtenext as hub between Shopify Plus, Mago4 and POS system. Every inventory movement converges and propagates in real-time.

Results after 6 months

-70%

Stock-outs

0

Overbooking

15h

Saved/week

✓

Click & Collect

Your Systems Don’t Talk to Each Other?

The hidden cost of data silos

Common Symptoms

✗ Double/triple entry of the same data
✗ eCommerce orders to be re-entered into ERP
✗ CRM customers not aligned with billing
✗ Out-of-sync inventory across channels
✗ Reports requiring manual exports

What’s It Costing You?

⏱️ Wasted Time 2-4 hours/day

For manual data entry

❌ Errors 5-15%

Orders with issues

???? Lost Opportunities ???

Customers who abandon

???? Frustration High

Demotivated team

vtenext as Data Hub

A central point that connects all your systems

????
Shopify Plus
eCommerce
????️
Magento
eCommerce
????
Pimcore
PIM
????
Custom CMS
Website
Incoming data
vtenext HUB
CRM + BPM + Integration Platform
???? Registry
Master customers
???? Orders
Centralized
⚙️ Workflow
Automatic
???? Business
Logic
Outgoing data
????
SAP B1
????
Ad Hoc
????
Mago4
????
E-Invoice
????
WMS
Open source
No vendor lock-in
Native BPM
Visual workflows
REST API
Standard integration
Custom modules
Extensible
On-prem/Cloud
Your choice

Integration Scenarios

eCommerce → ERP

Automatic order flow

  1. 1 Customer orders on Shopify/Magento
  2. 2 Order arrives in vtenext (real-time)
  3. 3 Automatic validation
  4. 4 Order creation in ERP
  5. 5 Synchronized tracking

CMS → CRM

Unified lead management

  1. 1 Visitor fills form on website
  2. 2 Lead created in vtenext
  3. 3 Automatic assignment to sales
  4. 4 Nurturing workflow activated
  5. 5 Centralized history

ERP → eCommerce

Catalog and price sync

  1. 1 New product in ERP
  2. 2 Sync to Pimcore/PIM
  3. 3 Publication to all channels
  4. 4 Automatic price updates
  5. 5 Real-time inventory

Native Connectors

100+ ready-to-use integrations

Platforms

Shopify Plus
Magento 2
WooCommerce
Pimcore
Amazon/eBay
Electronic Invoice

Italian ERPs

Zucchetti Expert
Mago4 Expert
Ad Hoc Expert
SAP B1
Business Central
Mexal

Automation Platforms

n8n
ONLY approved no-code tool
Self-hosted, open source, flexible
vtenext BPM
Enterprise workflow
BPMN 2.0, multi-level approvals

Our Approach

Principles that guide every integration project

Zero data loss

Robust error handling. If something fails, data isn’t lost: it’s queued, generates alerts.

Complete audit trail

Every transaction tracked: when, from where, how processed, where sent.

Progressive scalability

Quick wins first, optimizations after. We don’t build cathedrals.

Documentation

Your team understands what it does, how to monitor, how to intervene. We don’t create dependency.

Methodology

From 4 weeks to 3 months based on complexity

1

Assessment

1 week

  • • System mapping
  • • Data flows
  • • Pain points
  • • Quick wins
2

Design

1-2 weeks

  • • Architecture
  • • Data model
  • • Workflow
  • • Error handling
3

Development

2-6 weeks

  • • vtenext setup
  • • Integrations
  • • Mapping
  • • Testing
4

Go-Live

1 week

  • • Data migration
  • • Parallel run
  • • Training
  • • Cutover
5

Optimization

Ongoing

  • • Monitoring
  • • Tuning
  • • New flows
  • • Support

Client Results

RETAIL • 5 stores + eCommerce
Before: 3 hours/day alignment
After: Automatic real-time sync
15h/week
saved, -90% errors
B2B • 10,000 SKUs
Before: Manual price lists
After: ERP → eCommerce auto
2 days/month
saved, prices always correct
MANUFACTURING • Custom orders
Before: Email + phone
After: Configurator → ERP
+40%
online orders, -50% errors

Frequently Asked Questions

  • How long does a project take?

    From 4 weeks for simple integrations to 3 months for complex multi-system scenarios.

  • Does it work with my ERP?

    We have connectors for major Italian ERPs (Ad Hoc, SAP B1, Business Central, Mago4, Zucchetti). For others, we evaluate case by case.

  • Do I need to change my systems?

    No, we integrate existing systems. vtenext adds as a hub, doesn’t replace.

  • What if something goes wrong?

    We handle errors with automatic retries, notifications and monitoring dashboard. No data lost.

    • Elimina i silos, integra i tuoi sistemi

    Assessment gratuito • Identificazione quick win • Proposta in 1 settimana
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